PPT Creation

Almost everybody has used PowerPoint Presentations in their lives one way or another. The places where we can use PowerPoint are many. They are useful, no matter what the topic and help us to transfer our views to others in a creative way. For this, we have two people to thank, they are-Robert Gaskins and Dennis Austin. PowerPoint was mainly developed for business uses but have wide applications in many fields such as schools and community organizations.

The general approach for using PowerPoint has been 20-30 slides, a blue background, yellow text and bullet points. However, it has become very prevalent and now is universally ill-received.

What’s the issue?

The point of this is that we all know intuitively what makes a bad presentation as we all have been at some point in time, abused by presenters. We probably also know what a good presentation is, from the perspective of the audience.

Yet when we decide to prepare our presentation, our thoughts are usually not with the audience but focused on questions such as ‘What shall I present?’ 

The point of better communication, simpler presentations, less time-consuming information and more time debating actions has been lost in an excessive number of slides. 

How to avoid the issue?

We are past that phase where we need to know how to make a PowerPoint presentation. You can find it on any other YouTube tutorial and, you are good to go. However, the question we should be asking is ‘How to make our presentations more relevant?’  

There is a structure of things we need for a presentation. A useful theory that can improve the presentation and would avoid the pitfall without too much effort is to think about your audience and learn to use PowerPoint to its best effect.

The main aim of a presenter should be:

  1. To improve communication

  2. Assist greater and easier assimilation of information

  3. Shorten presentation

  4. Stimulate debate

  5. Engage audience without boring them

Other than these points, one important thing worth considering is: Not distracting the audience. 

There are four sources of distraction; 

Content – The biggest problem can be too much information in slides. And when we present, there is not enough time for the audience to digest it. So, the most relevant information should only make it to the slides. 

 Presenter – Yes, you heard it right. Presenters can also distract audiences: Either by saying something or by doing something inconsistent or irrelevant. 

 Design – People watching our presentations should not be discussing which design we used but what message we want to deliver. So, don’t go diverting your audience with unnecessary background images. However, relevant pictures are necessary as well. 

 Animation – I have often seen people misusing animations. The animations are for directing your audiences to a specific place on the slide. But sometimes, it can lead to distraction. So, make sure to avoid using redundant animations. 

The key points to take away are: 

  1. Presentations are for the audience, not for the presenter. 

  2. Use non-self-explanatory slides. 

  3. Remove unnecessary content. 

  4. Use pictures, not words, when possible. 

  5. Don’t distract your audience. 

  6. Use upgraded versions to get most of the PowerPoint presentation creation.